Enterprise search software pricing, comparisons and alternatives

Comparison

Dust vs ChatGPT Business Cost per Seat in 2026

A ChatGPT Business Standard seat is $20 a month billed annually and a Dust Pro seat is $24, so a team of 25 pays $6,000 or $7,200 a year. The bigger difference is how each reaches company data: per person on ChatGPT, shared but capped at 3 connectors on Dust.

October 2026 · 8 min read

Comparison

Confluence vs Guru Pricing for a Company Knowledge Base

Confluence Standard is $7.15 a user a month for the first 100 users, or $3,600 a year for 50 people, with Rovo AI included. Guru no longer publishes a price, and Vendr puts the median Guru contract at $39,521 a year. What each costs at 25, 50 and 100 users, and when it is worth paying for both.

October 2026 · 8 min read

Comparison

Dust vs Zapier Agents Cost for a 25 Person Team

Dust charges $24 a seat with 8,000 credits each. Zapier covers 25 users from $69 a month and sells Agents Pro as a $400 a year add-on with 1,500 shared activities. What a team of 25 pays on each, and which job each one fits.

October 2026 · 8 min read

Pricing

ChatGPT Business vs Plus Cost for a Small Team

On annual billing a ChatGPT Business seat costs the same $20 a month as Plus. Monthly it is $25. What the team gets for it: a workspace the company owns, SSO, company knowledge, the Extra High and Pro thinking levels, and no training on business data by default.

October 2026 · 8 min read

Pricing

Copilot Chat vs Microsoft 365 Copilot Cost for Business

Copilot Chat is included with eligible Microsoft 365 plans but grounded mainly in the web and in files you hand it. The paid license reads your mail, chats and files. What each costs, and which people actually need a seat.

October 2026 · 8 min read

Pricing

Box AI Units and Box AI Pricing by Plan in 2026

Box AI comes with paid Box plans, but only Enterprise Plus at $50 a user answers across several files and searches with AI. AI Units meter the rest, do not roll over, and stop working at the limit.

October 2026 · 8 min read

Pricing

Sana AI Pricing and Sana Agents Cost After Workday

Sana took its $0 Free and $30 Team plans off its pricing page in late September 2026 and now shows only custom Enterprise pricing. The app still sells Team at 30 euros a member, and Workday sells the new Sana through Flex Credits with no published dollar price.

October 2026 · 8 min read

Pricing

NotebookLM Enterprise Pricing and License Cost 2026

NotebookLM Enterprise, now Gemini Notebook Enterprise, is $9 per license a month with a 15 license minimum, or included in Gemini Enterprise, last listed from $21 a seat. Cost at 15, 100 and 500 users, the trial conflict, and why it cannot search SharePoint, Confluence or Slack.

October 2026 · 8 min read

Pricing

Glean vs Notion AI Pricing for Company-Wide Search

Notion AI is $20 a member on Business and includes Enterprise Search. Glean publishes no price and Vendr puts its median contract at $98,890. What each costs at 100, 250 and 500 people, and the apps Notion AI cannot read.

October 2026 · 8 min read

Pricing

Vertex AI Search Pricing vs Buying Enterprise Search

Vertex AI Search, now called Agent Search, costs $1.50 to $4.00 per 1,000 queries plus $5 per GiB a month, so a 500 person company pays Google about $500 to $1,840 a month. But Google no longer connects Jira, Confluence, SharePoint or Salesforce to it. What building really costs, and when buying is cheaper.

October 2026 · 8 min read

Comparison

Hebbia vs Glean Pricing for Finance and Legal Teams

A Hebbia Professional seat is estimated at about $10,000 a year, so a 10 person deal team runs near $100,000. Glean's Vendr median is $98,890 for the whole company. Costs for 50, 100 and 250 person firms, and who should buy which.

September 2026 · 8 min read

Comparison

Glean vs Slack AI Pricing for Enterprise Search 2026

Slack now lists Enterprise+, the only plan with enterprise search, at $45 per user a month billed annually: $54,000 a year for 100 people. Glean is quote only with a $98,890 Vendr median. Costs at 100 and 250 users, the Slack API change behind Glean's connector, and which to buy.

September 2026 · 8 min read

Comparison

Atlassian Rovo vs Glean Pricing, Cost per User 2026

Rovo is included in paid Atlassian Cloud plans with a monthly credit pool, and overage billing at $0.01 a credit starts December 3, 2026. Glean publishes no price; Vendr reports a $98,890 median contract. Costs for a 100 person Jira and Confluence team, connector types, and which one to buy.

September 2026 · 8 min read

Comparison

Coveo vs Glean Pricing and Cost at 100 to 1,000 Users

Coveo is the only one of the two with list prices on record: Pro was $1,320 a month on a 3-year term until late 2024, metered by queries, not seats. Glean has no pricing page, and SpendHound puts average Glean spend at $142,019 a year for smaller companies. Costs at 100, 250 and 1,000 users, and which one fits.

September 2026 · 8 min read

Pricing

Copilot Studio Pay As You Go vs Capacity Packs Cost

Pay as you go is $0.01 per Copilot Credit with no commitment. A capacity pack is $200 a month for 25,000 credits, billed annually, with no rollover. The pack wins only above 20,000 credits a month, and the one-year pre-purchase plan beats both when usage is uneven.

September 2026 · 9 min read

Comparison

Guru vs Glean Pricing for 50 to 500 Users

Guru's last list price put 100 seats at $30,000 a year with a 10-seat minimum. Glean has never published a price, and SpendHound puts average Glean spend at $142,019 a year for smaller companies. Costs at 50 to 500 users, the MCP billing difference, and which one fits.

September 2026 · 8 min read

Pricing

Kendra vs OpenSearch Cost of Migrating Off Kendra in 2026

OpenSearch is cheaper than Kendra on the AWS bill and costlier in engineering time. A classic Serverless collection bills about $350 a month minimum against $0.32 an hour for a Kendra GenAI index, but OpenSearch has no native SharePoint, Drive, Salesforce or Slack connector and does not import source permissions. AWS recommends Bedrock Managed Knowledge Base instead.

September 2026 · 10 min read

Pricing

Glean MCP Server Cost and What FlexCredits Bill

Glean documents the MCP server as a Client API surface that consumes FlexCredits at the current rate card, so it is metered, not free. The MIT license on the GitHub package covers the client code, not the retrieval behind it. What is unlimited, what meters, and what to ask for before you sign.

September 2026 · 9 min read

Comparison

Glean vs ChatGPT Enterprise Pricing and Coverage 2026

Glean indexes most connected apps with an admin credential and is sold by quote, with a Vendr median of $98,890 a year as of August 2026. ChatGPT Enterprise also has no published price, and outside admin-synced Drive, SharePoint and Teams it queries each member's own accounts live.

September 2026 · 8 min read

Comparison

Glean vs Claude Enterprise Pricing and Connectors 2026

Glean publishes no price and Vendr reported a $98,890 median contract in August 2026. Claude Enterprise is $20 a seat with no usage included and a 20 seat minimum. The bigger difference is that Glean builds an index while Claude queries each person's connectors live.

September 2026 · 9 min read

Comparison

Coveo vs Elasticsearch Licensing and Total Cost

Coveo publishes no dollar figure anywhere and bills pricing units of 100,000 queries a month. Elastic bills VCU hours and storage, and since Enterprise Search was retired in 9.0, choosing it means budgeting the connector, permission and interface layers that used to ship with it.

September 2026 · 8 min read

Comparison

Perplexity vs Claude for Business Cost in 2026

At 50 seats Claude Team costs $12,000 a year and Perplexity Enterprise Pro costs $20,000. The price gap is real, but the choice is decided by the job: Perplexity is a cited research engine with several vendors' models behind it, Claude is an assistant and agent built for writing, analysis and multi step work.

September 2026 · 8 min read

Comparison

Notion AI vs ChatGPT Business Cost for 50 Users

At 50 people both cost $12,000 a year, so price does not decide it. The 200 paid seat ceiling on ChatGPT Business, Notion's credits meter for autonomous agents, and the fact that one is connected once by an admin while the other has to be authorized by every person, do.

September 2026 · 8 min read

Comparison

Claude vs ChatGPT for Business Cost and Seat Limits 2026

The entry seats are identical to the dollar: $20 a month billed annually on both Claude Team and ChatGPT Business. Everything that separates them happens above that. Claude Enterprise is $20 a seat with no usage included and a 20 seat minimum. ChatGPT Business stops dead at 200 seats and Enterprise publishes no price at all.

September 2026 · 8 min read

Comparison

ChatGPT Enterprise Connectors and What They Cost

ChatGPT Enterprise connectors have no separate price: they come with the seat. What they cost is rollout labor, because OpenAI states that installing the Company Knowledge plugin does not connect your app accounts. Each member authenticates each provider individually, with administrator-managed Drive, SharePoint or Teams sources as the exceptions.

September 2026 · 7 min read

Pricing

ChatGPT Business vs Enterprise Cost at the 200 Seat Cap

Since August 24, 2026 a ChatGPT Business subscription stops at 200 paid seats, unassigned seats included, and OpenAI states support cannot raise it. Two hundred Business seats cost a published $48,000 a year. The same people on Enterprise, at reported procurement rates, run $108,540 to $180,900.

September 2026 · 8 min read

Pricing

Claude Cowork Pricing With Plans, Seats and Admin Controls

Cowork has no separate price: it is bundled into every paid Claude plan, from $17 on Pro to $20 a seat on Team, and since September 16, 2026 it is being merged into chat on Pro and Max. The numbers that decide a company rollout are the 150 person Team ceiling, the 20 seat Enterprise minimum, and Enterprise usage billed at API rates on top of the seat.

September 2026 · 9 min read

Pricing

Amazon Quick Suite vs Copilot Cost for 50 Seats

AWS launched Quick Suite as a lower-cost rival to Copilot at $20 against $30. At 50 seats neither number is what you pay. Here is the real math, including the $250 account fee and the three different ways to buy Copilot.

September 2026 · 8 min read

Pricing

Amazon Q Business Closed to New Customers and Migration Cost

AWS closed Amazon Q Business to new customers on July 31, 2026, one day after Amazon Kendra. Existing customers keep support but lose the roadmap. Here is what AWS actually said, what it means for buyers and current customers, and the three real options.

September 2026 · 10 min read

Pricing

Best Enterprise Search Software for Teams Over 100 Users

Above a hundred people the deciding factor is rarely which product searches best. It is which one reprices when you cross a threshold. Dash doubles at 101 users, Copilot Business stops at 300, Gemini Enterprise caps self-serve at 25 seats, and Amazon Quick gets cheaper as you grow.

August 2026 · 9 min read

Pricing

Gemini Enterprise Seat Limits and What More Seats Cost to Buy

Google caps self-serve Gemini Enterprise accounts at 25 seats, Business at 300 seats on its product page, and will not sell you Frontline until you hold 150 Standard or Plus seats. None of those limits change the per-seat price. They change whether you can execute your rollout on schedule.

August 2026 · 7 min read

Pricing

Microsoft 365 Copilot Cost for 300 Users by License

Copilot Business is $18 a seat and stops at 300 users. The enterprise add-on is $30 and does not. At 300 people that gap is $43,200 a year, and the decision is not the one most buyers think they are making.

August 2026 · 9 min read

Pricing

Microsoft 365 E7 Pricing and Copilot Bundle Cost Per User

Microsoft 365 E7 is $99 per user per month with Copilot and Agent 365 built in. Against E5 plus the Copilot add-on at $90, that is $9 a seat more, not the 15 percent saving every summary reports. Here is the math that decides a renewal.

August 2026 · 8 min read

Comparison

Glean vs Copilot Pricing and Cost Per User

Microsoft publishes $30 per user per month. Glean publishes nothing at all. What that asymmetry means for your evaluation, what marketplace deal data reports Glean contracts cost, and the twenty-question test that decides which product fits.

August 2026 · 9 min read

Buying guide

Bundled AI Search vs Dedicated Enterprise Search by Plan Tier

Slack, Microsoft, Google and Atlassian all ship AI search, but each gates the part that searches across other apps differently. Here is what each one actually costs, and when a dedicated tool is the cheaper answer.

August 2026 · 9 min read

Buyer's guide

How to Choose Enterprise Search Software With a Buyer Checklist

How to evaluate enterprise search software without taking a vendor's word for it: the criteria that separate the tools, the questions to ask in a demo, and the costs that show up in year two.

August 2026 · 11 min read

Buyer's guide

What Changes When Your Enterprise Search Vendor Gets Acquired

Acquisitions in this category almost never come with an end-of-life date, which is what makes them hard to plan for. The four possible outcomes, the questions that have factual answers, and what to do at the next renewal.

August 2026 · 8 min read

News

Bedrock Agents Classic vs AgentCore Migration Cost 2026

AWS renamed Bedrock Agents to Agents Classic and closed it to new customers on July 30, 2026. The orchestration layer is still free, AgentCore bills consumption, and the real cost is the rebuild. Plus the per-account allowlist with no exception process that catches multi-account organizations.

August 2026 · 8 min read

Comparison

Moveworks vs Glean Pricing and Search Compared

Neither company publishes a price, and the marketplace data that exists points at two very different purchases. What each product is really for, what reported contracts look like, and how ServiceNow ownership changes the Moveworks decision.

August 2026 · 9 min read

Migration

Atlassian Data Center End of Life and What Happens to Search

Atlassian Data Center reaches end of life on March 28, 2029, and new customers lost the ability to buy it in March 2026. The three dates that matter, and why your content migrates cleanly while your saved filters, CQL macros and Marketplace search apps do not.

August 2026 · 8 min read

Migration

Lucidworks Fusion V1 Connectors Are Removed in Fusion 6

Every V1 connector in Lucidworks Fusion is deprecated as of 5.18.0 and will be removed in Fusion 6. Here is the replacement list, which migrations are genuinely hard, and why a forced re-crawl is the right moment to re-examine the platform.

August 2026 · 8 min read

Migration

SharePoint 2019 End of Life and What Happens to Search

SharePoint Server 2016 and 2019 both left support in July 2026. Microsoft's migration guidance points at Subscription Edition, not the cloud, and your search schema, result sources and query rules are configuration rather than content, so migration tools do not bring them.

August 2026 · 8 min read

How it works

Why Is SharePoint Search So Bad? 7 Real Causes and Fixes

SharePoint search is bounded rather than broken. Parsing stops at 2 million characters, files over 150 MB are indexed by name only, and any item shared with more than 10,000 users is not searchable by anyone. Here are the seven documented causes, each with its fix.

August 2026 · 9 min read

Fundamentals

Unified Search vs Enterprise Search and How They Differ

Unified search is an index architecture. Enterprise search is the job it does. The comparison that actually carries a decision is unified versus federated, and here is how each one changes speed, ranking and whether AI answers work at all.

August 2026 · 8 min read

How it works

Build vs Buy an Internal Search Engine and the Real Cost

Building an internal search engine is cheap to start and expensive to keep. Here is the honest cost model: connector maintenance, permission mapping and incremental sync are permanent engineering, not a project.

August 2026 · 9 min read

Comparisons

Amazon Q Business vs Atlassian Rovo Pricing Compared

AWS closed Amazon Q Business to new customers on July 31, 2026. Atlassian Rovo is included with paid Cloud plans and rationed by credits. Here is how the two actually compare on price, coverage and permissions.

August 2026 · 9 min read

Migration

AWS Kendra Deprecation and Maintenance Mode Migration Cost

AWS put Amazon Kendra into maintenance mode on June 30, 2026, and it closed to new customers on July 30. Here is exactly what changed, what Bedrock Knowledge Bases does and does not replace, and the three honest migration paths.

July 2026 · 10 min read

Buying guide

How Much Does Enterprise Search Software Cost in 2026?

Per seat, bundled, or metered on infrastructure: the three pricing models in enterprise search, what the market actually charges, and the four costs that are never on the price list.

July 2026 · 9 min read

Buyer's guide

Enterprise Search Vendors Acquired, Frozen or Retired in 2026

Kendra is frozen, Elastic Workplace Search is gone, Sinequa belongs to ChapsVision and Moveworks belongs to ServiceNow. Four vendor events in eighteen months, what each one actually means, and how to run an evaluation now.

July 2026 · 9 min read

Migration

Bedrock Knowledge Base vs Kendra Migration Cost 2026

The retrieval API maps over in a day. The 25 missing connectors, the metadata redesign, the chunking strategy and the six features AWS says need workarounds are the real project. A work breakdown for the Kendra migration.

July 2026 · 10 min read

Migration

Elastic Workplace Search End of Life and Migration Options

Elastic Workplace Search is not deprecated, it is gone: removed in 9.0, with End of Support on July 15, 2027. Here is what Elastic actually announced, what you have to rebuild yourself, and the three honest migration paths.

July 2026 · 9 min read

How to

How to Search Slack, Google Drive and Confluence at Once

No app can search the other two, because each only indexes its own content. Here are the three real options, the search operators worth learning, and why permissions are the hard part nobody budgets for.

July 2026 · 8 min read

Buyer's guide

Open-Source Enterprise Search and Whether to Self-Host or Buy

Open-source enterprise search like Onyx is genuinely good, and free to download. But the license is free while the running of it is not. Here is the honest cost ledger, and how to decide between self-hosting and buying a managed tool.

July 2026 · 9 min read

Buyer's guide

Deep Document Analysis vs Enterprise Search Tools for 2026

Deep document-analysis tools like Hebbia and enterprise search get compared constantly, and they should not be. One goes deep on a corpus you assemble; the other goes wide across the apps where work already lives. Here is how to tell which job is yours.

July 2026 · 9 min read

Buyer's guide

Knowledge Base vs Enterprise Search and When You Need Both

A knowledge base is a curated library you publish content into. Enterprise search finds answers across the apps where work already lives, with nothing to migrate. Here is when to build one, when to search instead, and why most companies need both.

July 2026 · 9 min read

Comparison

Amazon Q vs Amazon Quick Suite Cost at 100 Users

AWS points Q Business customers to Amazon Quick Suite, but it is a rebuild rather than a rename. Bring Your Own Index, the two-index quota, Q Apps becoming Flows, the MCP gap, and what 100 users really cost on each side.

July 2026 · 11 min read

Security

Do You Lose Document-Level Permissions Migrating to Amazon Quick?

Without IAM Identity Center, AWS says all Amazon Quick users automatically receive access to connected Q Business indexes. Here is which sources keep document-level ACLs, the setting you cannot undo, and a checklist to run before you connect anything.

July 2026 · 10 min read

Comparison

Google Agentspace vs Gemini Enterprise and What Changed

Agentspace became Gemini Enterprise in October 2025, and Vertex AI became the Gemini Enterprise Agent Platform in 2026. Here is what the renames changed, what they did not, the current edition pricing, and which parts of an older evaluation still hold.

July 2026 · 10 min read

Buyer's guide

Glean vs Gemini Enterprise vs Copilot Pricing 2026

Three enterprise AI search options from three different starting points: a cloud platform, a suite add-on and an independent specialist. Published pricing, where each is strongest, the admin burden nobody budgets, and four questions that collapse the shortlist.

July 2026 · 11 min read

Security

Does Gemini Enterprise Respect Document Permissions?

Gemini Enterprise is permission-aware, but enforcement is only as fresh as your identity sync schedule, configurable from every 30 minutes to every 7 days. How to pick that interval, three checks to run before indexing, and the four questions to ask any vendor.

July 2026 · 10 min read

Vendor moves

ServiceNow Otto vs Now Assist Changes and Cost

ServiceNow Otto merged Now Assist, Moveworks and AI Experience into one conversational layer in May 2026. Here is what each product was, what Otto absorbed, where it is actually available, and the five things to confirm before you plan a rollout.

July 2026 · 10 min read

Pricing

Copilot Studio vs Microsoft 365 Copilot Licensing and Cost

Microsoft 365 Copilot is $30 per user per month. Copilot Studio is tenant-wide with Copilot Credits at $200 per 25,000. They are different products and most teams end up paying for both. Here is which license does what, and where the hidden costs sit.

July 2026 · 10 min read

How it works

Copilot Studio vs Azure AI Foundry for Building Your Agent

Copilot Studio is the low-code builder for business makers. Azure AI Foundry, now branded Microsoft Foundry, is the pro-code platform for engineers. Compare cost shape, knowledge scale and model control, and see when neither is the right buy.

July 2026 · 9 min read

How it works

SharePoint Agents vs Copilot Studio Agents Cost 2026

A SharePoint agent is a scoped Q&A bot capped at 20 knowledge sources. A Copilot Studio agent is a build project with connectors, actions and tenant-wide governance. Compare licensing, the 12-message billing meter and the limits Microsoft publishes.

July 2026 · 9 min read

Fundamentals

What Is Enterprise Search? (And Why AI Changed It)

Enterprise search is how employees find answers across all the apps a company runs. Here is what it is, why it was historically painful, and how AI turned a wall of links into one cited answer.

June 2026 · 8 min read

How it works

How Does AI Enterprise Search Work? Connectors, RAG, Permissions and Citations

AI enterprise search connects your apps, retrieves the right content, respects each person's permissions, and writes a cited answer. Here is how the pipeline actually works, step by step.

June 2026 · 9 min read

Fundamentals

RAG vs Enterprise Search and How Grounded Answers Differ

RAG vs enterprise search is not either/or. Here is how retrieval-augmented generation grounds an AI answer in your real documents, and how it relates to classic enterprise search.

June 2026 · 9 min read

Security

Permission-Aware Enterprise Search With Item-Level Permissions

Permission-aware enterprise search is the difference between a pilot and a company-wide rollout. Here is why item-level permissions are the real unlock, and how they should work.

June 2026 · 9 min read